How to Plan a School Awards Ceremony
Many schools give out academic awards to their students at the end of the year to recognize their accomplishments in academics, athletics, the arts, and more. It is a great way to reward students for all their hard work and dedication.
But if you've never planned a school awards ceremony, it can be difficult to know where to start. Here are some things that you shouldn't forget about when planning an awards ceremony at your school.
Find a Venue
Many school awards ceremonies are held in on of the school buildings during or after classes. But depending on the type of awards ceremony you will be holding, you may need to find a separate venue.
Make sure you find a venue that is within your budget and can accommodate the number of people that are expected to attend. Generally, if parents are invited to the ceremony, you should try to find a banquet hall or other similar event space.
If it will just be the students, a gymnasium or auditorium will usually suffice. Again, you should always ensure that the venue is suitable for your event before paying any money.
Finalize the Awards
It's important that you have the awards finalized before the ceremony so there is no scrambling and no mishaps. Create a spreadsheet or some other form of visual representation so you are able to stay organized.
Once you've correlated the students with the awards they will be receiving, it's time to order the hardware. Choose a trophy design that is appropriate for the students taking part in the ceremony.
If you are giving the awards to young children, you might want the trophies to look more fun and whimsical. If you are rewarding older teenagers, look toward medals and pins to communicate their accomplishments.
Spread The Word
Once the plans for your school awards ceremony are in place, it's time to get the word out! Put up flyers around school, post on social media, and make sure students and faculty are aware of when and where the event will be held.
Promoting the ceremony is crucial to ensuring its success. This is especially the case if you will be paying for any part of the event. Furthermore, the more people that come, the more hands there will be applauding the students!
Plan a Reception
It's always a good idea to plan a reception for your awards ceremony. If you are hosting the ceremony in the school, move to another large space after the awards have concluded and serve some light refreshments.
You can also combine the reception and the ceremony by hosting an awards banquet, complete with a catered meal. This can make the awards even more special for the students.
Your School Awards Ceremony Will Be A Hit
If you keep these tips in mind, your ceremony is sure to be one for the ages. For more information on planning a successful school awards ceremony, please contact us! We will provide you with awards and advice for any occasion!